Interview Scheduling & Hosting
Recruitroo’s Interview Scheduling & Hosting tools take the headache out of coordinating global interviews. Our built-in system automates timezone matching, eliminates endless email ping-pong, and centralizes interview hosting—so you can move from shortlist to decision without friction.
Connect Across Timezones. Seamlessly.
Scheduling interviews with international candidates often feels like a full-time job. Timezone confusion, calendar mismatches, and platform switching all slow down your hiring process. Recruitroo solves this by integrating interview scheduling and hosting directly into the hiring flow—creating one smooth experience for both employers and candidates.
Everything is managed in-platform and customized to your availability and preferences:
- Timezone-Aware Scheduling: Candidates see your real-time availability in their own local time. No conversions, no confusion.
- Candidate Self-Booking: Once shortlisted, candidates are prompted to book from your open time slots, immediately syncing with your calendar.
- Built-In Interview Room: No Zoom links or external tools required. Interviews take place natively within the Recruitroo platform.
- Automated Reminders & Follow-Up: Both parties receive confirmations and reminders via email and WhatsApp. Post-interview feedback forms can also be triggered automatically.
- Multi-Interviewer Support: Add multiple team members to interview slots and assign specific roles (e.g., technical screen, cultural fit, final approval).
The result? Less admin, more consistency, and a smoother candidate experience.
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How It Works
A clear, proven process to match you with the right talent - quickly and compliantly.
Employers input preferred availability blocks for interviews—either ongoing or for specific roles. Syncs with most calendar platforms.
Shortlisted candidates receive an invite link where they select their preferred time slot. Availability is adjusted for their local timezone.
Both candidate and employer receive instant confirmations, with reminders sent 24 hours and 1 hour before the meeting.
Join the video call directly within Recruitroo. No downloads or switching apps. The system supports screen sharing, note-taking, and recording if needed.
After the interview, the system prompts your team to score the candidate and select next steps—triggering automatic comms for rejections, second rounds, or offers.
Why It Works
We make interviewing easier for both sides of the hiring table—cutting down delay and dropout rates while keeping everything inside one unified flow.
No More Timezone Hassles
Our scheduler adjusts for time differences automatically—candidates always see times that work for them.
All-In-One Experience
Candidates don’t need to jump between links, tools, or apps. Everything lives in one secure portal.
Higher Interview Attendance
With self-booking and automated reminders, clients see reduced no-shows and better-prepared candidates.
Easier Internal Collaboration
Assign interviewers, collect internal feedback, and move faster through approvals.
Industry We Work With
We offer services for a variety of industries and roles. If you don't see what you're looking for, please contact us to discuss your hiring goals.
Automotive
Engineering
Pharmaceutical
Construction
Healthcare
Manufacturing
Agri Food
Hospitality
Supply Chain
Mechanics
Loved By Hiring Teams Globally
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Your Hiring Journey
Finding the right talent takes time - and we keep you informed at every stage. Our structured timeline ensures transparency, with clear milestones from the moment you share your role to the day your new hire lands in Ireland.
Stage 1: Getting Started
Job Order & Role Details
You kick off the process by uploading your job description and outlining the role requirements. The more detail you provide at this stage, the better we can target the right candidates.
Contract & Initial Payment
We’ll issue your contract and first invoice. Once payment is received, we begin the search process immediately.
Advertising & Compliance
To meet Irish/UK labour market requirements, we advertise your role on national job boards. This is a legal requirement that must be fulfilled before submitting employment permits.
Stage 2: Candidate Search & Selection
Candidate Search & Shortlisting
Our team actively searches for qualified candidates based on your criteria, reviewing CVs and pre-screening applicants to ensure they meet your needs.
Candidate Review & Feedback
We present you with a shortlist of potential candidates for review. You can assess profiles, request more information, and invite your preferred candidates to interview or get them to complete a pre-recorded technical assessment.
Virtual Interviews
Most interviews take place within a 1-2 week window. We coordinate schedules, ensuring a smooth process for both you and the candidates.
Stage 3: Visas
Offer & Contract Management
Once you select your ideal candidate, we formalise the offer and issue contracts via the Recruitroo platform, collecting all necessary signatures and documentation.
Visa Processing
We manage the entire visa application process, ensuring all documentation is submitted correctly to Irish authorities. Once the permit is secured, we assist with visa applications if required.
Stage 4: Relocation & Aftercare
Relocation Coordination
With visas secured, we support your new hire in planning their relocation to Ireland. This includes flights, arrival logistics, and pre-arrival advice.
Settling In Support
Once in UK/Ireland, we provide ongoing aftercare to help your new employee settle — from setting up a PPS/NI number and opening a bank account, to understanding local tax and residency processes. Our support helps them integrate smoothly into life in their new home and into your organisation.
Start Hiring Smarter Today
Book a demo to see how our AI-powered platform simplifies hiring and helps you find the perfect candidates with ease.
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."